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By Pavel Kukhnavets

Kanban Board Examples

Everything you need to know about the variety of Kanban board examples

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The key to a successful Kanban workflow is constant improvement. You can make your process better by visualizing the work steps to help you action the visible bottlenecks. The best way to visualize tasks organization and oversee a project’s development faster is to apply convenient Kanban boards with handy Kanban cards.

In order to better understand the benefits and examples of such boards and cards, let’s first recall a little what Kanban is.

Kanban boards examples

What is a Kanban Board Structure?

A Kanban board is an Agile project management tool that helps to visualize work, limit WIP, and maximize flows.

A typical Kanban board consists of three columns: “To do”, “In Progress” and “Done”. When created and managed properly, it serves as a real-time information hub that highlights bottlenecks within the system and anything else that may disturb working practices.

Every task should have at least one person assigned to it and might come with attached files, images, or comments. Setting deadlines is also possible.

A basic Kanban board structure consists of:

  • The main Kanban board itself.
  • Vertical columns that belong to the same progress stage.
  • Swimlanes (horizontal columns) that allow managing a number of similar projects.
  • Kanban cards that present separate tasks. The higher place the card has, the highest priority it gets. Tasks pass through as many columns as your chosen workflow allows.
  • Additional elements (filters, labels (tags), due dates, etc.)

Hygger Kanban Board Examples

Physical and Digital Kanban Boards: Types and Examples

The type of board directly depends on the specifications of your project, your team, and the sphere (industry).

Physical Kanban Boards

physical kanban board

Physical Kanban boards are pretty convenient, but they force you to be here and now all together with your colleagues, not giving a chance to cooperate remotely. They are good to use during Kanban meetings.

Digital Kanban Boards


Online Kanban boards are a natural response to remote teams’ needs. They suit modern companies, where working from home is an available option. Digital boards combine the established principles of Kanban, such as WIP limits or Swimlanes, helping businesses succeed in highly competitive markets.

Online Kanban looks more beneficial as a digital Kanban board provides the possibility for your progress to be automatically monitored and analyzed with time tracking and numerous metrics.

Best Kanban Boards Examples

1. Development Team Board

Software development teams implement Kanban boards to increase visibility, handle interruptions, and visually divide development work from bug fixes. The main goal of such a board is to produce features, fix bugs, and resolve issues.

At Hygger a typical workflow looks like this: To Do > Pause > Reopened > Developing > Testing > Live.

Development Team Board

2. UX Design Team Board

A Design Kanban board is aimed to create interfaces and experiences for products that will amaze customers.

At Hygger the workflow may be like following: Prototype > Implementation > Review > Done.
UX Design Team

3. Product Backlog Board

This kind of board is aimed to organize all the tasks and queues within your product backlog.

At Hygger a workflow may look like this: Backlog > Next up > Specification > Development > Done.

Product Backlog Board

4. Software Development Kanban board

The main goal is to produce features, fix bugs and resolve issues.
Workflow: To Do > Pause > Reopened > Developing > Testing > Live

web development board

5. Design Kanban board

The aim of the design team is to create interfaces and experiences for products that will amaze customers.
Workflow: Prototype > Implementation > Review > Done

design

6. Marketing Kanban board

The purpose of marketing is to attract attention and create interest in the product.
Workflow: Requirements > Implementation > Donemarketing

6. Sales Pipeline Kanban board

The main goal is to get leads and close deals.
Workflow: Potential Customers > Leads > Contacted us > Pending Response > Demo Arranged > Final Negotiations > Won > Lost

sales

7. Customer Support Kanban board

The main goal is to provide answers and solutions to users questions and issues.
Workflow: Updates and announcements > Tasks > Bugs > Quick Fix > Service Requests > Feature Requests & Suggestions > KPIs & Reports > Done

support

8. Product Backlog Kanban board

This kind of board is aimed to organize all the task and queues within your product backlog.

Workflow: Backlog > Next up > Specification > Development > Done

backlog board

9. Content Marketing Kanban board

This Kanban board assists authors to keep all their content in one place and organize work with blog posts in a proper way.

Workflow: Blog ideas > Product update posts > Scheduled posts > Writing > Under review > Ready to be published > Posted

content

10. Marketing AARRR Kanban board

The main goal is to visualize the AARRR (Aquisition, Activation, Retension, Refferal, Reveniew)  framework that helps to better understand your consumers.

Workflow: How to… > Backlog > To Do > In Progress > Done

aarrr

11. Marketing HADI Kanban board

This Kanban board assists in visualization HADI cycles that are used as a method of building startups. The main idea of the method is that every change affects a certain metric.

Workflow: Hypothesis > Action> Data > Insights

hadi

12. Customer Journey Map Kanban board

This board is for Customer Journey Mapping – a powerful way to understand what motivates your customers: what are their needs, hesitations and concerns.

Workflow: Awareness > Consideration > Decision > Onboarding > Post-Sales > Renewal

customer journey

13. Team Task Management Kanban board

The key goal is to keep all team task management issues and challenges in one place and manage them efficiently.

Workflow: To Do > In Progress > In Review>

team tasks

14. Process Management Kanban board

The goal of this Kanban board is to organize all the task and working items related to your process management issues.

Workflow: To Do > Phase 1 > Phase 2 > Phase 3 > Done

process management

15. Recruitment Kanban board

The main goal of this system of boards and convenient Kanban cards is to select the best candidates and get them in the team.
Workflow: Open positions > Checking Resume > Refuse Resume > Invite to an interview > Final Interview > Make an offer > Closed Positions

recruitment

16. Team Life Kanban board

The main goal is to help team members organize all informal activities and collaborative events to become more productive and efficient.
Workflow: Ideas > Cinema – Friday > Holidays – Trips > Past activities

team life

17. Welcome to the Team Kanban board

This is one more team Kanban board. The aim is to provide new members with information about corporate and social life, activities, benefits, policies of the company and etc.
Workflow: General information > Open positions > New Team Members > Team Rules > How Do I Order? > Team Events > Corporate Discounts > Social Media pages

welcome board

Final words

All Kanban board examples mentioned above may vary depending on the focus of work. Some of them may seem simple for you, but others will be more complex with multiple columns and Swimlanes.

Hopefully, now you have no doubt that the Kanban board is an excellent tool for improving workflow efficiency as it visualizes all tasks in a work process and provides overall process transparency.

These practical examples of Kanban boards provide teams with a clear overview of all work items and control them through the different workflow stages.