Project Management

Project Timeline Template: How to Create The One You Will Ever Need

Project Timeline Template: How to Create The One You Will Ever Need

If you can manage a project and plan global issues without using a timeline, then you are some kind of extraordinary phenomenon or possess supernatural abilities.

This is true: nowadays a timeline is an indispensable and invaluable tool for any kind of management. Everyone who is involved in business processes usually knows how to work with this tool.

Timelines are broadly used to visualize information chronologically. Typically, we use timelines for managing projects, making presentations, teaching history, or presenting any kinds of plans.

 

What is a timeline?

 

A timeline is an essential means for planning, tracking, and managing projects. With its help, you may map out all milestones and dependencies to get a clear overview of progress and deadlines. It can be rather easy, using special software, for example, a Gantt chart-based one. However, for someone, it can be tricky to create a timeline even in Excel.

Many kinds of timeline templates are provided by powerful project management software and most of them are completely free, customizable and printable. How to choose the one you will like best and customize it to fit your purposes? Here we define the most important moments and benefits of any timeline template.

What is the best project timeline template?

 

General steps to create a project timeline

A project timeline affords a clear visual overview of a project from its start to finish. It also leads to increased team efficiency and productivity.

If you have not enough experience in creating a project management timeline, follow these consistent steps to advance your next timeline.

 

1. Prepare a project scope statement

In a scope statement, you will outline the deliverables that you plan to get by the end of a project. You should know exactly what you want the final project results to be and can describe them clearly.

 

2. Create a WBS

In order to create a WBS (work breakdown structure), you should start from your scope statement and break all deliverables into smaller parts. Doing it, you just smaller deliverables but aren’t getting into tasks yet.

 

3. Break the work into tasks

This stage includes making a to-do list for every work package. Here you should totally understand what needs to happen to get from the starting point to the desired endpoint.  

Noting tasks that are similar across work packages will help you in determining dependencies in the next step.

 

4. Define dependencies

You can not start dependencies until another task has been completed. Use may use appropriate software to determine the correct order of events and their dependencies.

In Hygger, convenient horizontal Swimlanes or color-coding to designate which team member will take responsibility for every task are really helpful.

 

5. Identify the total time required for each task

In the task list, determine how long it will take to accomplish every single task. If it not so easy to estimate it, involve an expert who can give you guidance.

 

6. Identify resources available

The availability of team members is a typical limiting resource. Try to consider when your team members will be able to spend time working on a specific task.

Even if it may take a day of work to complete a task, you may need to expand the time to a few days or more if there are many other projects performing simultaneously.

 

7. Highlight milestones

Milestones in project management are aimed to let you track the progress of your projects from start to finish. When you get behind, you know in advance about your final deadline and may adjust your expectations to stay on target.

 

8. Create a project timeline

Finally, it’s time to build a project timeline example and visualize everything with the help of a smart tool. Now you can line your tasks end to end, control their lengths to reflect the amount of time, add milestones and optimize the final view.

Looks easy. However, point #8 requires a logical continuation. Namely – which is the best platform to use to build a project timeline template? There are many options and opportunities. Let’s look at a few timeline examples.

Choosing a project timeline template

 

Project timeline templates

Excel timeline template

How to build up a cute timeline in Excel? Here we also propose to follow the consistent steps:

  1. Create a simple table
  2. Add Start and End dates
  3. Add durations
  4. Add Task Names
  5. Format Your Gantt Chart

Timeline template in Excel

 

If you want to dive into more simple ways of building a timeline template, check up the guide on how to make a timeline in Word.

 

Hygger timeline template

Working with Excel, you will quickly realize how time-consuming and tedious create project timelines in these tables is. In addition, whenever new tasks need to be added or deadlines change, it’s not easy to update Excel charts manually.

Choosing Hygger, you select the easier and more efficient way to build and manage project timelines.

 

Timelines in hygger

 

Instead of agony with spreadsheets and formatting, use online Gantt chart-based timeline. Hygger functionality allows you to plan your projects with pleasure, setting due dates, and dependencies, and applying changes with drag and drop feature.

One of the most interesting benefits of such a timeline is the ability to share it with your colleagues and stakeholders to get progress updates quickly and easily.

 

Sharing timeline

 

Hygger has all benefits to become your first assistant in planning your goals, strategy, releases, and features with the help of smart timeline.

Use it to create your own templates, not only for a particular project but also for:

  • Product timeline
  • Product development timeline
  • Portfolio timeline
  • Marketing plan timeline
  • Product launch timeline and many more

 

How to create a functional timeline with Hygger?

 

1. Define your strategy and gather requirements

It’s about your project direction and business goals. A good strategy will keep everyone focused on the work that matters the most. Your team will know where the project is heading and what needs to be done to get there. Care about how your project will stand out from the rivals’.

Interview your team members, engage with project enthusiasts and use your own knowledge of the project features. Then focus on what you can do to improve weaknesses. Collect all ideas and requirements in one place using a Backlog board. It will help you to put first things first and set priorities correctly. Hygger allows creating dependencies between tasks from Timeline and any other boards.

 

2. Define timeframes

Try to refrain from strict deadlines in order to avoid situations when your team members might not be able to deliver promises you have committed. Set strict timeframes for your inputs at the monthly or quarterly level.

 

3. Customize a timeline

Collaboration with the key stakeholders by creating and updating the project timeline is the best way to gain full support during development. Applying it, you will leverage their particular interests and ideas.

 

4. Define the resources required

Decide how many people are likely to be required to create the desired releases on the timeline. It will help you to indicate approximate labor cost. Consider also the cost for facilities, materials, infrastructure, licenses, and other items.

Hygger timeline review

 

5. Do not forget to review your timeline regularly

Changes are unavoidable in project management. This fact should motivate you to regularly review and update your project timeline. It’s better to do it between every four weeks to every three months to keep up with the market’s dynamic.

 

Takeaways

Using any kind of timeline templates will help you to present your data in a way that’s easy to understand and visualize.

No matter if you break down a project into individual tasks for your team, show off your company’s milestones to potential investors, or simply organize your coming week, these timeline templates will let you forget about formatting and get straight down to recording and using your relevant data.

Do you need more helpful and easy-to-implement templates? Feel free to read and apply our latest guides:

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