User Story Template: How to Write User Stories Efficiently? |

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User Story Template: How to Write User Stories Efficiently?

User Story Template: How to Write User Stories Efficiently?

A user story in Agile methodology is a unit of work that should be done in a particular sprint. According to the popular Agile concept, a set of user stories should be broken into smaller ones, containable into a single sprint duration.

In the ideal world, a user story should not last more than a week.

What are the key principles of writing user stories? And why user story templates help us to perform better? Let’s start with the user story definition and then find out why they are important, listing some of the bright examples of good user stories.


What is a User Story?

A user story in Agile software development is a means used to get a description of a particular feature from an end-user perspective. It describes the type of user, as well as what the user wants and why. These stories help to create a nominal description of a requirement.

Agile user stories can be written at different levels of detail and that makes them beneficial. Usually, they define the following:

  • A type of user
  • User’s intention
  • The value they get (from a particular feature)

You may structure user stories in the following ways:

  • An epic that includes more user stories (they should later be decomposed into smaller user stories)
  • A story itself
  • Substories with more details

An elementary Agile user story template typically looks like this:  


As a <role>, I want <feature> so that <reason>


A simple example:

As a regular user, I want to upload a video file so that I can share my video content with my colleagues.

The essential rule of writing a user story means that it should be short and desirably fit on a sticky note or a card.


user stories


User stories should be written in the language of clients and be clear to both the business and developers.

The development team cares about how to develop the code that will satisfy the requirements of the user story. It’s quite a good idea for developers and business owners to collaborate closely to clarify all details as the code gets developed.


Who is responsible for writing Agile user stories?

Actually, user stories can be written by anyone. Typically, this is one of the responsibilities of a product owner.

He/she makes sure a product backlog of Agile user stories exists, but it not obligatory for him/her to be the one who writes them.


Why do we need to create user stories?

User stories give teams important context and associate tasks with the value that those tasks bring.

We can clearly define some essential benefits that user stories serve:

  • A user story keeps the focus on users. We apply to-do lists to keep the team focused on tasks that need to be checked off. However, a collection of stories keeps the team focused on solving problems for real users.
  • A user story encourages collaboration. When the end goal is defined, team members may work together to decide what is the best way to serve the user and meet that goal.
  • A user story stimulates creative solutions and encourages people to think creatively and critically about how to solve the end goal.
  • A user story increases momentum. With each passing story, the development team enjoys small challenges and wins, driving momentum.


When should they be written?

Product owners typically write user stories throughout the entire Agile project. A so-called story-writing workshop is held in the project start.

All team members may participate in creating a product backlog that describes the functionality to be added over the project course. Some of the stories will become epics. These epics will later be decomposed into smaller stories to be fit into a single iteration.

prodct specification


What Are the Steps of Creating  Effective User Stories?


1. Validating user needs

At first, you need to define the users who will use your product/service and create buyer personas. A buyer persona is a semi-fictional character of your ideal user.

You should analyze what problems your buyer personas are facing and define the ways your product will help them to solve their challenges. At this stage, you may conduct interviews with target users, understand their pain points, ask appropriate questions, etc.


2. Creating epics

Writing epics will help you sketch your product’s key functionality without going deep in the details.

Here’s an example:

You’re creating a dating app for users who can to create, manage and edit their profiles. So, the epic is “Managing user profile”.

User stories are:

  • As a user, I want to write my bio info so I can keep it up to date.
  • As a user, I want to add dating preferences so my contacts will define me easier.
  • As a user, I want to add the cover picture to my page so my profile will look bright and attractive.

Epics assist to track large ideas in a product backlog without the need to overpopulate it with multiple items. You may use Burndown charts to visualize epics as they keep all stakeholders informed and make the development team motivated.


Hygger Burndown chart


3. Creating user stories according to the user types

Your next step is diving into the details to break the epics down into the stories.


4. Choosing a tool for visualizing user stories

Ideally, all user stories should be visible for each stakeholder of the project. That’s why you need an appropriate multifunctional project management tool.

User stories mapping can be visualized with convenient boards and cards.


5. Defining acceptance criteria for stories

Acceptance criteria outline the boundaries of user stories. They are used to confirm when a story is completed and working as intended.

These criteria can be functional (identifying user tasks, functions or business processes), non-functional (design and UI-related) and performance criteria (related to performance metrics, for example, loading time).


User Story Template: What is It For?

Adequate templates look really beneficial. They help to keep data consistency, ease business, save money, reduce errors and help to make unique masterpieces out of the sketch.

Hopefully, you’ve already explored our posts about the project plan template, roadmap template, and marketing plan template.

If you have a functional template for user stories, you may avoid common problems and pitfalls. With the help of this template, you understand and see what user role the story is for, what they want to do and why.

The user story template helps to understand what should be written to be understood well by all parties. It describes the requirements and the value to the stakeholder.

Actually, Agile does not require any special kind of template for a user story. The main idea of your template is to start a conversation around the story and defining what to build, the value to offer to a user and how the user will utilize it.

Here are some more details and insights about writing a user story template:



… and some important moments about creating personas for effective user stories:

7 User Story Examples

There are many ways how user stories may look like in real life. You may find traditional Agile user story examples created on index cards or sticky notes and digital user stories examples that can be shared with the help of an online system.

Some of them come in the form of downloadable templates (for example, Word and Excel files). So, here some of them:


1. Product plan user story format

The product plan users story has five important sections.

  • The story title.
  • The priority section where you can assign a priority from low to medium or high.
  • The estimate section where you can state the time you think it will take the team to deliver on this feature.
  • The user story section itself.
  • The acceptance criteria section. It is usually written on the back of the index copy.


2. Backlog of user stories example

In this example, you clearly understand what it looks like to see the user stories listed out in a backlog in an Agile development environment. The backlog items are grouped into the order of priority and the tasks are represented with the examples of user stories. In each user story, you can note various Scrum points awarded to indicate how much work will be involved when it comes to each feature.


3. Excel user story example

Excel is one of the most simple and effective ways to group information in tables. This user story example also gives you a chance to fill in other important info. You can use its extra fields that may include the user business value, risk calculation, cost of delay, etc. This extra info can be useful, depending on the type of features you are working on, or the type of company that you work for.


4. Word user story example

This user story example is represented as an editable Word doc. The instructions that come after each clause in the user story is pretty straightforward to follow. They serve as a helpful reminder of the quality of information that should go into each clause.


5. PowerPoint user story example

This user story example demonstrates another way that you can organize your user stories in Agile. You can show the cards in a PowerPoint presentation or print out them and distributed them.
Here you will get a clear division of the most important sections: the user story and the user ID, for example. In the story section, you can see the user story and the acceptance criteria.


6. Banking app user story example

This user story example helps to explain a required feature and why users need it in a succinct way. One of the best things about it is that it hints at one of the pains the user of a banking app might usually feel. For example, he/she worries about their outstanding credit card balance, keeping a good credit score, and staying out of the red.


7. Front-and-back user story example

The traditional front-and-back user story example shows how you might go about writing up an Agile user story on an index card. The story demonstrates what users want to reach and why they want to get it. In this case, they just want to cancel their reservations so as not to lose their money. The acceptance criteria can be listed out on the back of the card. It will show all of the functions of the app that need to be taken care of.

The concept of user stories is an essential part of the Agile approach. It helps to shift the focus from writing about requirements to talking about them.

A user stories template helps to provide a user-focused framework for daily work that definitely improves creativity, collaboration, and a better product overall.

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