4 Great Tips on How to Create Your Work Plan
The spontaneous execution of work tasks is considered to be a bad form in any profession – almost all specialists tend to schedule their work. So that is why it is important to make a proper work planning!
In our article, we want to describe the real necessity of a work plan, its types and purposes. Also, we would like to share our tips on how to prepare your working plan correctly – read and follow it!
The importance of work planning
‘Planning without actions is a dream. Actions without planning is a disaster.’
The above saying is definitely truthful, and it reflects the meaning of a work plan. Of course, it should be taken into account that there are different positions, different levels of the busyness of each individual employee and even the different saturation of activity during every day – everything is relative! But still, a work plan matters everywhere and always.
When a specialist plans his working day, week or the entire month, he not only determines the necessary activities, setting their priorities and deadlines, but also secures himself against the non-uniformity of the working process. Thus, it turns out a harmonious to-do list that sets the tone for each working period, bringing clarity and order to the whole workflow.
Work planning provides the following positive aspects:
- An increased productivity and effectiveness of each employee’s work
- A clearer setting and achieving personal and business goals
- A certain insurance against missed deadlines with the help of adding the terms for every particular task or using special work timers
- A reduced stress level throughout the work day
In other words, work planning is definitely worth to be executed, because the path of order is better than the path of chaos. A planned workflow gives more advantages and possibilities for a successful way of the work execution in many industries like IT (project & product management, software development), logistics, marketing and promotion, etc.
Types of work planning
A piece of paper and a pencil – that is a starter package for an ordinary work plan. But if it refers to a more competent planning and task creation and allocation, it is a good tone to use a specific system.
Fortunately, there are plenty of different types of work planning – let’s investigate the main examples of them.
Type 1 – Strategic planning
This kind of planning is considered to be a certain execution of activities and the achievement of the main goals of the enterprise. Strategy planning is used in cases of long-term planning and advanced forecasting of certain successful approaches to work.
Strategic planning implies the following features:
- the process of composing of the work is aimed at the future, without describing the present progressiveness of the current situation
- the general perspectives and directions of the company’s activity for its development as a whole – strategic planning does not take into account spent terms, efforts and resources
- the future results are not foreseen only by reports from the previous work
Type 2 – Tactical planning
Tactical planning is one of the most demand types of work planning among today’s businessmen. It is the process of planning in ‘here and now’ mode: specialists make the working decisions for the nearest period, taking into account the current situation and some further steps. Tactical work is used by many professionals from different spheres – this planning provides a good basis for proper work execution in order to achieve the most desired and necessary goals.
Tactical planning also welcomes the process of task prioritization that can make tactical work plan more logical and consistent.
Type 3 – Operative (short-term) planning
This type of planning, like tactical planning, also implies a creation of short-term a work plan, but with its clear division of tasks by periods (per day, per week or quarterly). It often happens when operative planning may involve adjustment or correction of the previous work plan – usually, it may be due to changed working conditions and, therefore, changes in the goals and priorities of the company.
Operative planning can save the situation and allow the specialists to execute all the necessary tasks but with some nuances concerned with terms, resources and efforts. Fortunately, the relevant business projects have their quite flexible structure and can afford some such changes.
Tips on how to make up a work plan
Now we have come to the main issue – what do we really need in order to create our great work plan? And the answer will be presented in the form of our collection of some profitable tips on how to do it better and with minimal efforts!
- The first thing you need to determine is a set goal of your work. Based on its type, whether it is global or something lower-profile, you can build your work more competently. For example, you need to finish the layout of the website banner, and the finished verified project is your main goal, so keep it in your mind and create the tasks and activities that bring you closer to your desired result.
- Do not forget about the priorities of tasks! There are many different ways to prioritize existing activities, and most of them are simple and straightforward to choose. Prioritization helps you to realize the essence of every single task and estimate its importance for your current and proposed work.
- Take care of your scheduling! Remember that a correct work plan requires some special terms, that is, every task should have its approximate rendering time. In order to meet your number of work hours and meet your personal schedule, it is recommended to make up a certain timing for the execution of your plan.
- Be open to new practices! Indeed, this advice concerns planning in absolutely any area, but the special attention in the use of various new technologies can be given to the development of IT products. There you can try many different practices. techniques, product metrics, task management software, etc.
Today we have proved that work planning is an important part of any job. And it is important to understand that it is necessary to allocate some time for planning – it will still pay off and will give tangible benefits in the work process.
Which way do you make your own work plans? And how do you measure the effectiveness of your planning? Write to us about it in the comments of the article!